What are Outsourced Payroll Services?
Outsourced payroll services mean handing your pay runs, tax obligations, and compliance requirements to a specialist team instead of managing them internally.
Rather than building out an in-house payroll function, you get accurate, on-time pay runs handled by people who live and breathe payroll legislation, so your business stays compliant without the in-house headache.
Payroll Software We Use
Our Outsourced Payroll Services
Our outsourced payroll management covers every part of the process, so nothing falls through
Pay run processing
Gross pay, deductions and net pay, calculated correctly each cycle.
PAYG withholding
Tax worked out and prepared for the ATO, every time.
Superannuation
The 12% guarantee calculated and lodged without delay.
Single Touch Payroll
Every pay run reported under STP Phase 2, as required.
Award interpretation
Correct rates, penalties and allowances applied to every employee.
Starters & terminations
Onboarding and final pays managed properly, including leave entitlements.
Payroll tax & workcover
Lodgements and workers’ compensation declarations handled on your behalf.
Year-end finalisation
STP finalised and payroll fully reconciled at year-end.
Payroll Obligations For Australian Employers
Running payroll comes with a long list of legal obligations, and getting even one wrong can be costly. Here’s what employers need to stay on top of.
| Model | What It Covers | Control You Keep | Pricing Basis | Best For |
|---|---|---|---|---|
| Full HR Outsourcing | The entire HR function | Final decisions only | Fixed fee | No internal HR |
| Co-Sourcing | Named functions only | Everything you keep | Hourly or scoped | A part-time HR person needing backup |
| Project-Based | One defined piece of work | Day-to-day operations | Fixed fee | A restructure or policy build |
| Retained Advisory | Ongoing advice and documents | All operational HR | Monthly subscription | Steady, lower volume needs |
| On-Demand Hotline | Unlimited advice access | All of HR | Flat fee | Businesses that need fast answers |
Why Melbourne Businesses Choose Outsourced Payroll Solutions
Expertise on Demand:
Our Melbourne-based team brings a wealth of knowledge to your payroll operations, ensuring accuracy and compliance with Australian regulations. With experts on board, you’ll be ready to address the intricacies of payroll management.
Technology & Innovation:
In a city that thrives on innovation, our payroll management Melbourne system is no different. We leverage cutting-edge technology to streamline your payroll processes, from automated calculations to secure online portals. This ensures your payroll operations are as advanced as Melbourne’s vibrant tech scene.
Cost-Effective Strategies:
Outsourcing your payroll can significantly reduce overheads, allowing you to channel resources into areas of your business that drive growth. Think of it as fine-tuning your budget, ensuring every dollar is spent where it can have the most impact.
Scalability:
As your business grows, so do your payroll needs. Our outsourced payroll solutions are like a scalable score, ready to adapt to the size and complexity of your business, ensuring your payroll processes remain harmonious.
Our Outsourced Payroll Management Process
Getting started with outsourced payroll solutions is simple, and you stay in control the whole way through.
Payroll consultation
A no-obligation chat to understand your headcount, awards and current system.
Onboarding & migration
We move employee records, super details, tax declarations and awards across.
Pay run calculation
Gross pay, PAYG, super and deductions, sent back for your approval.
Your approval
You check and approve. Nothing is paid without your sign-off.
STP lodgement
We lodge the pay run with the ATO through Single Touch Payroll.
Payslips & payments
Payslips issued and the bank file prepared, so staff are paid on time.
Reporting & support
Each cycle reconciled, queries handled, payroll finalised at year end.
Innovative Payroll Software
Enhance your business operations with secure payroll technologies that enable efficient remote management. Leverage online payroll portals, along with attendance, leave management, rostering, and report generation functionalities, to streamline your payroll processes effectively.
The Benefits of Outsourcing Payroll
Reliable Support & Ongoing Assistance
Outsourced payroll management allows you to gain access to reliable support and ongoing assistance. Our dedicated team is available to address any payroll-related inquiries or issues promptly, providing you with the support you need throughout the process.
Secure Data Management
For those looking for payroll outsourcing Melbourne-wide, you will be pleased to know that our experienced and knowledgeable professionals can handle complicated payroll tasks with ease. By outsourcing payroll, you can depend on us to ensure all payroll-related tasks are accurate and compliant, allowing you to focus on growing your business.
Reliable and Secure Outsourced Payroll Services
We understand the importance of data security, especially when it comes to sensitive employee data. As such, we employ robust security measures to safeguard your data from potential breaches. Our clients can rest easy knowing their payroll data is in safe hands.Â
Cost-Effectiveness
Managing payroll can be a time-consuming process. Outsourced payroll offers a cost-effective solution for small and medium-sized businesses, reducing administrative overhead costs. With our industry knowledge, technology, and infrastructure, you can benefit without the need for additional systems and personnel expenses.
By choosing our outsourced payroll services to handle your payroll operations, you will save valuable time, allowing you to focus on other vital aspects of your business.
Reduced Compliance Risks
Payroll regulations and tax laws can be complex and ever-changing. When you partner with HR Expertise, you benefit from our expertise in compliance, ensuring that your payroll is processed accurately and in accordance with the latest requirements.
Comprehensive and Customised Services
We offer a comprehensive range of outsourced payroll management services, from salary processing and superannuation management to legislative compliance and end-of-year payment summaries. Our payroll management Melbourne services are tailored to meet the unique requirements of your business, ensuring that your payroll operations align with your business objectives.
Scalability
As your business expands, payroll management becomes more complex and error-prone. By outsourcing payroll with HR Expertise, you can focus on growth and expansion without worrying about payroll-related challenges.
Payroll Outsourcing vs In-House Payroll
Deciding between building payroll in-house and choosing small business payroll outsourcing comes down to cost, risk, and how much time you want to spend on admin instead of running your business.
| Factor | In-House Payroll | Outsourced Payroll |
|---|---|---|
| Ongoing Cost | Salary, super and software for a payroll officer | A fee per payslip or a fixed monthly plan |
| Compliance Risk | Sits with your internal staff | Managed by specialists; legal duty stays with you |
| Time Spent | Hours each pay cycle from your team | Minutes to approve; the provider does the rest |
| Software | You buy, maintain and update it | Kept current by the provider |
| Scalability | Each new hire adds admin load | Scales with headcount, with little extra admin |
If you’re running a growing team and want the full picture on where your HR sits today, our HR Health Check is a great place to start alongside payroll. And if payroll is just one piece of the puzzle, our broader HR outsourcing services can cover recruitment, compliance, and performance management too.
We also support NDIS providers with payroll for NDIS providerscovering shift-based awards, broken shifts, and the SCHADS Award, so funding-based rosters get paid correctly every time.
Outsourced Payroll Plans
Whether you’re a small business with just a few employees or a growing medium-sized enterprise, we can help. It doesn’t matter how many employees you have or your business size, our pricing plans are designed to provide flexibility and affordability. From basic payroll processing to more comprehensive services like tax filing and compliance monitoring you’ll find a plan to suit your needs and budget.
Standard
Per Payslip
From $6.95
- Dedicated Account Manager
- Dedicated Payroll Advisor
- Calculation of Wages
- Superannuation Calculation
- Superannuation Lodgement
- Workers Compensation Declaration
- Payroll Tax Reporting
- Other Lodgement
- Additional Solutions
- Employee Onboarding
- Termination Calculation
- Bulk Transactions
- Out of Cycle Pay Runs
PREMIUM
Up To 100 Employees
From $2572.00
- Dedicated Account Manager
- Dedicated Payroll Advisor
- Calculation of Wages
- Superannuation Calculation
- Superannuation Lodgement
- Workers Compensation Declaration
- Payroll Tax Reporting
- Other Lodgement
- Additional Solutions
- Employee Onboarding
- Termination Calculation
- Bulk Transactions
- Out of Cycle Pay Runs
Seamless Integration with Your Business
Choosing HR Expertise for your outsourced payroll solutions in Melbourne means opting for a partner who understands the local business scene. Our integration process is designed to be seamless, ensuring minimal disruption to your operations.Â
We work closely with your team to understand your current systems and processes, making the transition to outsourced payroll management in Melbourne a significant improvement on your current operations.
Why Choose HR Expertise For Outsourcing Payroll Solutions?
Choosing the right partner for large or small business payroll outsourcing matters just as much as the decision to outsource in the first place. Here’s what sets us apart.
Our team brings payroll and compliance expertise.
Your team gets paid accurately and on schedule, pay run after pay run, without fail.
Stay with us because it works for your business, not because a contract is holding you there.
Reliable, professional, transparent and superior HR services. As a business owner, I’d highly recommend HR Expertise and wouldn’t work with any other HR company for our business needs.
Priscilla Maia, Managing Director – Yay Today
I have had nothing but an extremely positive experience with Cedric and the team at HR Expertise. From the very first onboarding phone call to day to day problem solving is nothing short of fantastic. The website is professional, easy to navigate and understand. It feels like Cedric and team are a part of the business rather than an external agency. I have had very quick turnaround times on advise and documents as well as strategic and operational direction. Cedric is best in the business and I feel very confident in Cedric’s ability to resolve day to day HR issues as well as decisions that require strategic thinking on a senior level. Highly recommend for a pain-free and highly competent top-shelf service. Well done team! I really look forward to developing our partnership further.
Vatsalya Bohra
Cedric was professional, knowledgeable, personable and efficient to work with. He provided sound and up to date advice on award coverage for our small business. We are thrilled to have found a HR consultant for our business and have no hesitation in recommending his services to other businesses, small or large.
Nicole Johnson, Business Manager – Misheye Image
I was able to get a hold of someone right away, and the advice given was clear, professional and easy to understand, which in turn assisted me on the next steps to take. Very friendly staff, easy to talk to and I was very happy with the service received.
Elli S
I used HR Expertise in the past and highly recommend them to anyone that is looking for quality HR services/advice. I found them to be very professional from the get go and was provided with good practical advice. Thanks again Cedric, I will be sure to use your services again in the future.
Arjun Jayachandra, Project Manager – Telstra
HRE’s advice with salary benchmarking, contract construct and assistance with drafting policies & procedures was fantastic!! They were easy to deal with and responsive with their turnaround time.
They are always willing to help and produce the most sound and proficient advice. Could not recommend anyone else more highly. No job is too big or too small.
Thank you so much HRE!
Gabrielle Street, Clinical Operations Manager – XRHealth
We used HR Expertise to guide us through the process of employing our first employee.
Cedric did a fantastic job, he provided us with all the documents that we needed in a very timely and professional manner as well as answered the many questions that we had.
Would highly recommend them and will use them again in the future!
Giovanni Colombo, Director – Rootech
I came across HR Expertise from Google as we needed to engage a local HR advisory for some work related assignment. Cedric fast responded to our queries, and we also received a very competitive pricing, that’s why we’ve decided to engage HR Expertise. Cedric is always fast to respond and provides very useful insight on local practice related with employment in Australia. I’m very grateful for Cedric and his HR Expertise excellent work!
Rini Rahmalia, HR Manager South East Asia – Rina
Can not thank HR Expertise enough! So grateful we found such a professional and helpful HR expert who completely understands our requirements and is flexible with our requests. Highly recommend HR Expertise for all their HR needs.
My first language is not English but he understood my thoughts very accurately and made changes quickly. I highly recommend HR Expertise for their professionalism and patience.
Thanks Cedric for your expertise with some of our Australia matters — appreciated
I have had nothing but an extremely positive experience with Cedric and the team at HR Expertise. From the very first onboarding phone call to day to day problem solving is nothing short of fantastic. The website is professional, easy to navigate and understand. It feels like Cedric and team are a part of the business rather than an external agency. I have had very quick turnaround times on advise and documents as well as strategic and operational direction. Cedric is best in the business and I feel very confident in Cedric’s ability to resolve day to day HR issues as well as decisions that require strategic thinking on a senior level. Highly recommend for a pain-free and highly competent top-shelf service. Well done team! I really look forward to developing our partnership further.
Outsource Your Small Business's Payroll Today
Payroll shouldn’t be the thing keeping you up at night.Â
As a trusted HR consulting company with payroll services that Melbourne businesses have relied on for years, we make outsourcing your payroll simple, accurate, and stress-free.Â
Book a free consultation today.
Payroll Outsourcing FAQs
Payroll outsourcing services offer numerous benefits to start-ups, small and medium-sized businesses. It saves valuable time by taking care of tedious and time-consuming payroll tasks. Additionally, it reduces costs as there is no need for dedicated personnel or expensive payroll software. HR Expertise provides the infrastructure, including skilled professionals and user-friendly software, to handle your payroll efficiently.
Moreover, payroll outsourcing ensures increased security and compliance. By entrusting sensitive employee data to professionals, businesses can maintain data privacy and comply with Australian laws, mitigating the risk of data breaches and reputational damage.
If you struggle with paying your employees correctly and on time, experience payroll errors, spend significant time on administrative work and payroll queries, or have concerns about payroll compliance, outsourcing your payroll with HR Expertise is the solution to improve efficiency and gain confidence in payroll management.
The cost of outsourcing payroll depends on your organisation’s size and specific needs. Our HR consulting company offers various cost-effective and scalable services and packages. With upfront pricing, you will have clarity on the costs of our HR advice and services without any surprises.
When choosing between different outsourced payroll providers, it’s essential to consider factors such as:
- Expertise and Experience
Look for a provider with a proven track record in payroll outsourcing and a team of skilled professionals.
- Customisation Options
Ensure the provider offers tailored solutions to meet your specific payroll needs.
- Compliance and Security
Choose a provider that prioritises data security and complies with all relevant regulations.
- Scalability
Opt for a provider that can scale its services as your business grows.
- Customer Reviews
Read customer reviews and testimonials to gauge the provider’s reputation and reliability.
HR Expertise offers all this and more. Chat with us today to get started.
Choosing the right outsourced payroll provider is a crucial decision for any business. At HR Expertise, we prioritise accurate and timely payroll management that meets regulatory requirements while delivering exceptional customer satisfaction. Our seamless and hassle-free payroll outsourcing solutions cater to the needs of start-ups, small, and medium-sized businesses in Australia, ensuring reliable and efficient payroll processes.
Our expertise spans across various industries, including Retail, Hospitality & Restaurant, Technology, Healthcare & Social Assistance (NDIS), Education, Automotive, Professional, Scientific & Engineering, Manufacturing, and Construction. With our extensive familiarity with these sectors, we are equipped to provide targeted Payroll solutions that address your unique challenges.
Apart from payroll outsourcing (Melbourne-based), HR Expertise specialises in a wide range of comprehensive HR services to meet the diverse needs of businesses. These services include:
HR Health Check: HR Expertise offers a free HR assessment to evaluate organisations’ HR functions, policies, and processes across various human resource areas.
Recruitment: HR Expertise provides expert solutions for recruitment, ensuring businesses find and retain the right talent for their workforce.
Work Health and Safety: The company assists businesses in effective risk mitigation by implementing best practices, policies, and procedures to comply with employment laws and reduce the risk of compliance breaches.
Mediation: HR Expertise offers support and mediation services for resolving workplace conflicts and disputes, ensuring a harmonious work environment.
Training: Our company provides training needs analysis to identify skill gaps in the workforce and offers targeted training solutions for individual, task, or organisational levels.
With a focus on empowering businesses and providing expert solutions, our HR consulting services cover a wide spectrum of HR functions to meet the unique requirements of organisations.
Call us for a free initial consultation